Job Description
Associate Admin Location Gilroy, CA : Overview: The Assoc Admin Assistant will maintain Gilroy office functions including mail/shipping, supply management, conference room management, security and other needs as they arise. Responsibilities:
- Provide administrative support to USM and location managers
- Create/Process Purchase Order Requisition in SAP - MyBuy
- Ensure S&D invoices are paid timely, accurately and with the proper approvals utilizing SAP - MyBuy and P-Card
- Ensure Free Goods process is executed according to policy and reconciled each period
- Frontline staffing functions: ADP Site Captain, I9 Verification, New Hire Orientation, Uniform inventory
- Payroll support functions: Meal & Break report, Kronos badge distribution, attendance tracking/accruals, commission statement distribution
- LPO for Security
- LPO for Telecom
- Maintain coupon process according to control guidelines
- ERG communication
- Maintain calendars and schedules for S&D meetings/events
- Maintain organization charts and contact lists
- Maintain a high level of integrity and professionalism in handling confidential matters and materials
- All other duties as assigned
Compensation & Benefits: - The expected Compensation range for this position is between $33,300 - $53,150
- Location confirmed job-related skills and experience will be considered in setting actual starting salary
- Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement
- In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan
Qualifications: OPTIMAL PRIOR EXPERIENCE: - Associates Degree in Business or 1-3+ years general business experience or an equivalent combination of education and relevant experience
- Expert knowledge and experience in Microsoft Word, Power Point, Excel, and Outlook including the ability to create and manipulate spreadsheets and presentations for high level review
- Ability to prioritize work and multi-task with a strong sense of urgency
- Excellent written and verbal communication skills
- Commitment to excellence in customer service; ability to work with minimal supervision and feel comfortable making decisions with little managerial input
- Outstanding organizational and follow-up skills including sensitivity with confidential information
- Proficient written and oral communications skills and the demonstrated ability to clearly, concisely, and persuasively communicate oral and written messages consistent with company policy to both internal and external audiences, using appropriate tone, grammar, and word usage
- Excellent data entry and clerical skills, including 10-key and computer keyboard skills, proficiency in using financial information system applications, basic math skills (addition, subtraction, multiplication, division), and ability to operate common office equipment (e.g., fax machine, photocopier, telephone)
- Respects & values differences, acts with integrity, and operates with justice
> : All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy. Please view our Pay Transparency Statement
Job Tags
Full time, Work at office,